It's June. Your principal stops you in the hallway and asks a simple question: “So what impact did coaching have this year?”
You know the answer. You lived it — the planning sessions, the classroom visits, the hard conversations that led to real changes. But when you open your mouth, all you've got are stories. No surveys. No data. No documented feedback from teachers or students. Just a feeling that it mattered.
That's not good enough. Not for your admin, not for your program, and honestly — not for you.
The good news? It's April, not June. You still have time. And with Gemini now built into Google Forms, collecting that data is faster than you think. Here are five moves to make before summer — each with a ready-to-use prompt you can paste directly into Google Forms.
Here’s what you’ll walk away with:
- An end-of-year PD feedback survey — built in 60 seconds
- A coaching impact summary you can drop into your end-of-year report
- Student voice data captured while it’s still fresh
- A needs assessment that gives you real data for summer PD planning
- A personal coaching reflection to carry into next year
Every prompt below is copy-paste ready. Open Google Forms, click “Help Me Create,” and go.
1. Collect End-of-Year PD Feedback in 60 Seconds
The situation: You ran PD sessions all year. You need to know what landed and what didn't — but building a thoughtful feedback form from scratch takes time you don't have.
The move: Open Google Forms, click “Help Me Create,” and paste this prompt:
💬 Prompt: “Create a professional development feedback survey for teachers at the end of the school year. Include questions about which PD sessions were most valuable, what topics they want more of next year, how well coaching support met their needs, and one open-ended question about what they'd change about our PD program.”
Gemini will generate a complete form with a mix of rating scales, multiple choice, and open-ended questions. Edit to fit your school's context and send it out.
Why now: If you wait until June, teachers are mentally gone. Send this the last week of April while they still care enough to give honest answers.
2. Summarize Your Coaching Cycle Data for End-of-Year Reports
The situation: You've been collecting walkthrough observations, coaching logs, and feedback all year. Now someone wants a summary for your end-of-year report and you're staring at 200+ responses.
The move: If you've been collecting data through Google Forms all year, open your response summary and use Gemini's built-in AI summary feature to pull out themes. If you're starting fresh, create a quick self-assessment form for teachers you've coached:
💬 Prompt: “Create a short coaching impact survey for teachers to reflect on their experience being coached this year. Include questions about what instructional strategies they tried, how confident they feel implementing those strategies independently, and what coaching support they'd like continued next year.”
Let Gemini summarize the open-ended responses so you can pull key themes straight into your report without reading every entry line by line.
Why now: End-of-year reports are due soon. This gives you real data to cite instead of anecdotal impressions.
3. Capture Student Voice While It's Still Fresh
The situation: You want to help teachers understand the student experience — but by summer break, students forget. Right now, their opinions are vivid.
By summer, students forget. Right now, their opinions are vivid — and that makes this the best week to ask. Share one of these surveys with your teachers and let Gemini summarize the results:
💬 Middle school prompt: “Create a student feedback survey for middle school students to reflect on their learning this year. Include questions about which classroom activities helped them learn the most, how comfortable they felt asking questions, whether they felt challenged, and what they wish their teacher knew about how they learn best. Keep the language simple and student-friendly.”
💬 High school prompt: “Create a student feedback survey for high school students to reflect on their learning experience this year. Ask about which teaching methods were most effective, how supported they felt, whether the class pushed them to think critically, and what one change would improve the class for next year's students.”
Student voice is the most powerful data a coach can bring to a planning meeting — and it has a very short shelf life.
4. Run a Needs Assessment for Next Year's PD Plan
Summer planning meetings are coming. Show up with a gut feeling and you'll get polite nods. Show up with data from 40 teachers and you'll get buy-in.
💬 Prompt: “Create a needs assessment survey for teachers to identify their professional development priorities for next school year. Include questions about their comfort level with AI tools in the classroom, areas where they want coaching support, preferred PD formats like workshops or one-on-one coaching or online modules, and any technology tools they want to learn.”
Send this in the next two weeks. Use Gemini's response summary to pull the top 3–5 themes, then walk into your planning meeting with a one-page summary that says “Here's what 40 teachers told us they need.”
5. Reflect on Your Own Coaching Practice
You spend all year helping teachers reflect. When's the last time you did it for yourself?
💬 Prompt: “Create a self-reflection survey for an instructional coach to evaluate their own practice at the end of the school year. Include questions about which coaching strategies were most effective, how many teachers they worked with consistently, what their biggest challenge was, what they would do differently, and what goals they want to set for next year.”
This one's just for you. Fill it out honestly. Save it. Look at it in August when you're planning your approach for the new year. And if you want a framework to carry into next year, grab the Instructional Coach's First 90 Days Roadmap — the guide I wish someone had handed me when I started.
Get the Full Toolkit
Want more Google Forms strategies, templates, and AI workflows? I put together a free Google Forms Resource Center with everything you need to get more out of Forms than you thought possible.
👉 Grab it here: Google Forms Resource Center
And if you're a coach who wants to level up before next year, check out the Instructional Coach's First 90 Days Roadmap — the guide I wish someone had handed me when I started coaching.
👉 Get the roadmap: First 90 Days
The best time to collect this data was September. The second best time is right now. You've got eight weeks. Make them count.
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